Full version for Early Careers opportunities:
Ashurst Perkins Coie is committed to protecting your privacy. This privacy policy explains how we collect and use your personal data during the recruitment process, and your rights and options in this regard.
Please also refer to this Cookie Policy which explains the use of cookies and other web tracking devices on this recruitment website.
Who is responsible for your personal data?
Ashurst Perkins Coie is responsible for your personal data. Ashurst Perkins Coie comprises:
- Ashurst Perkins Coie LLP (OC330252), London Fruit & Wool Exchange, 1 Duval Square, London E1 6PW, United Kingdom; and
- Ashurst Perkins Coie Australia (ABN 75 304 286 095), a general partnership constituted under the laws of the Australian Capital Territory at 39 Martin Place, Sydney, New South Wales 2000, Australia,and their respective representatives and affiliates (including affiliates providing non-legal services) (the Ashurst Perkins Coie Entities).
Specifically, your data will be controlled by the Ashurst Perkins Coie Entity that you are engaging with during the recruitment process.
Types of personal data we collect:
As a firm, we collect the following personal data about you during the recruitment process:
- Personal contact details, such as your first name, middle name, surname, title, address, telephone number, email addresses, and date of birth.
- Equal opportunities monitoring information regarding your gender, race, nationality, ethnicity, religion, health, and sexual orientation
- Recruitment information, including your qualifications, information about your professional qualifications, language skills, your references, and other information you may have included in your application form
- Information about your health, including any medical condition, health and sickness records to the extent that you require adjustments to be made to our assessment and interview processes
- Information regarding your right to work in the jurisdiction that you are applying to work in
- Information about your performance provided by third-party providers/systems using screening or selection tools
- Information about any criminal convictions and any offenses committed by you, e.g. a criminal offense conviction or a court judgment
Are you required to provide personal data?
As a general principle, you will provide us with your personal data entirely voluntarily. There are generally no detrimental effects for you if you choose not to consent or not to provide personal data.
However, we will be unable to process your application to Ashurst Perkins Coie unless you allow us to process your personal data.
How do we collect your personal data?
We will only collect information provided directly by you in your online application form and your responses to any contextualised screening questions.
How will we use your personal data?
We may use your data for the following purposes (the Permitted Purposes):
- To make decisions about your recruitment and appointment
- To check you are legally entitled to work in the jurisdiction that you are applying to work in
- To assess your qualifications for a particular job or task
- To conduct data analytics studies to assess and better understand job application rates and the efficacy of our recruitment processes
- To consider and make any appropriate adjustments to our recruitment processes as a result of any disability you may have
- To carry out equal opportunities monitoring
- To protect the security of and manage access to our premises and our IT and communications systems (including by using security cameras)
- For business management, reporting, and planning purposes
- For monitoring and assessing compliance with our policies and standards
We may also process your personal data in order to comply with our legal obligations or because processing is necessary for purposes of our legitimate interest, or those of any third-party recipients that receive your personal data, provided that such interests are not overridden by your interests or fundamental rights and freedoms.
We collect the following Special Category Personal Data for diversity monitoring purposes:
- Race or ethnic origin
- Religious or philosophical beliefs
- Sexual orientation
We collect this special category information to generate aggregated statistical data, which we use to assess and demonstrate the diversity of our applicants. When this information is processed by Ashurst Perkins Coie, our processing activities do not identify any individual or retain information that can be used to identify any individual.
Personal data concerning racial or ethnic origin, religious beliefs, and sexual orientation will be collected only if you provide this personal data when requested in our diversity monitoring questionnaires.
With whom will we share your personal data?
We may share the following data with our third party partnerships for monitoring and reporting purposes:
- First name
- Surname
- Email address
- University
- Position applied for
- Stage of the recruitment process
We share this data with third-party partnerships in order to assess the effectiveness of our campaigns and associated networks.
Where statistics relating to diversity information are shared or published, such data will be in aggregated de-identified form and will not refer to any individual. This data will not contain information that can be used to identify an individual.
Keeping personal data about you secure
We have implemented and will take appropriate technical and organizational (including administrative and physical) measures to keep your personal data confidential and secure from unauthorized access, use, and disclosure, in accordance with our internal policies and procedures covering the storage, transfer, disclosure of, and access to personal data. Personal data may be kept on our personal data technology systems, those of our contractors or suppliers, or in paper files.
We also require our business partners, suppliers, and third parties to implement appropriate safeguards, such as contract terms and access restrictions, to protect information from unauthorized access, use, and disclosure.
Ashurst Perkins Coie is a globally active law firm. We may transfer your personal data abroad if required for the Permitted Purposes set out above. This may include countries that do not provide the same level of protection as the laws of your home country (e.g. countries whose laws provide less protection than those of the United Kingdom, European Economic Area, or Australia).
We will ensure that any such international transfers are made subject to appropriate or suitable safeguards as required by the General Data Protection Regulation (EU) 2016/679 or other relevant laws. This includes entering into the EU Standard Contractual Clauses which are available here. Where appropriate, data transfers from the United Kingdom will be covered by the UK IDTA which can be found here. You may contact us anytime using the contact details below if you would like further information on such safeguards.
All Ashurst Perkins Coie offices throughout the world will at all times ensure a level of data protection at least as protective as that required in the European Economic Area and Australia. We also require that our agents, consultants, subcontractors, and others who are outside the European Economic Area or Australia—and to whom we transfer your personal data—ensure a similar level of data protection.
Updating personal data about you
If any of the personal data that you have provided to us changes, e.g. if you change your email address or if you wish to cancel any request you have sent to us, or if you become aware that we hold any inaccurate personal data about you, please let us know by sending an email to data.protection@AshurstPerkinsCoie.com. We will not be responsible for any losses arising from any inaccurate, inauthentic, deficient, or incomplete personal data that
How long do we retain your personal data?
Your personal data will be deleted when it is no longer reasonably required for the Permitted Purposes, or you withdraw your consent (where applicable) and we are not legally required or otherwise permitted to continue storing such data. We will, in particular, retain your personal data where required for Ashurst Perkins Coie to assert or defend itself against legal claims, until the end of the relevant retention period or until the claims in question have been settled.
Your rights
Subject to certain legal conditions, you have the right to request a copy of the personal data about you that we hold, to have any inaccurate personal data corrected, and to object to or restrict our using your personal data. You have the right to have your personal data erased and the right not to be subject to a decision based solely on automated processing, including profiling. You may also make a complaint if you have a concern about our handling of your personal data.
If you wish to exercise any of these rights, please send an email to data.protection@AshurstPerkinsCoie.com. We may ask you to prove your identity by providing us with a copy of a valid means of identification in order for us to comply with our security obligations and to prevent unauthorized disclosure of data. We reserve the right to charge you a reasonable administrative fee for any manifestly unfounded or excessive requests concerning your access to your data, and for any additional copies of the personal data you request from us.
We will consider any requests or complaints that we receive and we will respond in a timely manner. If you are not satisfied with our response, you may take your complaint to the relevant privacy regulator. We will provide you with details of the relevant regulator upon request.
Updates to this privacy policy
This privacy policy was last updated in May 2024. We reserve the right to update and change this privacy policy from time to time to reflect any changes to the way in which we process your personal data, or changing legal requirements. In the event of any such changes, we will post the amended privacy policy on our website or otherwise publish it. The changes will take effect as soon as they are posted on this website.
How to get in touch with Ashurst Perkins Coie
We welcome your views about our recruitment website and our recruitment privacy policy. If you would like to contact us with any queries or comments, please send an email to data.protection@AshurstPerkinsCoie.com, or send a letter to the Data Manager, Ashurst Perkins Coie LLP, London Fruit & Wool Exchange, 1 Duval Square, London E1 6PW, United Kingdom, or to the Privacy Officer, Ashurst Perkins Coie Australia, GPO Box 9938 Sydney, New South Wales 2001, Australia.